Using the Georgia Southern Campus Calendar

The Campus Calendar is the official, university-wide calendar for the entire Georgia Southern community. Events posted to the Campus Calendar are highly visible and are displayed in a variety of locations online, including the University's home page and within the MyGeorgiaSouthern portal for faculty, staff and students.

Please note that the Campus Calendar is ONLY for Georgia Southern sponsored events. Events not sponsored by Georgia Southern are not to be posted to the calendar. The Office of Marketing and Communications reserves the right to remove events not meeting this criteria from the calendar.

Need to reserve a room for your event? Use R25 Live, the official room scheduling resource for the University.

How do I post an event to the calendar?

Designated representatives from each area can post events directly to the Campus Calendar. To do so, go to and click the link to Submit New in the top right menu bar. Sign in with your MyGeorgiaSouthern credentials.

If you don't have access to post events, please send your event information to your area's content owner. You can also request calendar posting privileges from your content owner.

Detailed Posting Instructions

  1. Prepare the event information you wish to enter on the Campus Calendar.
  2. Log in to the Campus Calendar:
    • Go to and click the Submit New link in the upper right hand corner of the screen.
    • Enter your MyGeorgiaSouthern username and password.
    • Select either Faculty/Staff or Student depending on your status.
  3. Once logged in to the calendar, enter the following information about your event:
    • Calendar Item Name (required) - Name of the event.
    • Description - Enter details/registration information regarding the event.
    • When (required)
      • Click in the date box to select the event date from a pop-up calendar.
      • Once date is selected, corresponding events will display in the area below the When fields. Do not submit a duplicate of an existing event.
      • Enter the start and end time followed by a.m. or p.m. or use 24-hour notation.
    • Where (optional)
      • Building - use drop down field to select the location of the event.
      • Specific Location - use if location is not present in the Building drop down or to include room numbers, etc.
      • Enter Street/City/State
    • Whom to Contact (optional) - Contact or department name that will be responsible for fielding inquiries about event(s). Phone numbers should include the complete 10-digit number including the area code.
    • Required Calendars - Select the appropriate calendars for event(s). Note: some areas may use their calendars to feed a specific webpage. See "Main Calendars" below for more information.
    • Permissions & Settings
      • Allow Comments - similar to Facebook
      • Allow RSVP - raw count of individuals that said they may attend, does not reserve a seat or collect payment
  4. Use the Live Preview to ensure the event information is correct.
  5. Click Submit Calendar Item to publish the event to the calendar.


Main Calendars

When a new account is created, a user will be given access to a main calendar that corresponds with their area (i.e. Admissions staff have access to the Admissions calendar), along with several additional calendars (Lectures, Arts and Entertainment, Public Events and Student Life). Any additional calendar access needs to be requested and approved by both the area's content owner and the University web team.

Main Calendar Directory:

  • Academics
  • Admissions
  • Alumni
  • Athletics
  • College of Business Administration (COBA)
  • College of Education (COE)
  • College of Engineering and Information Technology (CEIT)
  • College of Graduate Studies (COGS)
  • College of Health and Human Sciences (CHHS)
  • College of Liberal Arts and Social Sciences (CLASS)
  • College of Public Health (JPHCOPH)
  • College of Science and Mathematics (COSM)
  • Continuing Education
  • Faculty and Staff Events
  • Henderson Library
  • Lectures, Arts and Entertainment
  • Parents
  • Professional Development and Training
  • Public Events
  • Student Affairs and Enrollment Management (SAEM)
  • Student Life
  • University Honors Program

User (Optional) Calendars

User calendars are custom calendars created for individual departments that want to display their own events on their website in an RSS feed. These calendars are created by request only and may be marked for removal if not used regularly.

Calendar Style Guide

Short, concise entries are suggested. If you have additional information, such as forms, these materials should be referenced at a provided URL where the information resides. It is a best practice to keep a consistent entry format for your events by using a naming convention identified by your areas and administrators (i.e., the word "Training" for training events, etc.).

Every calendar entry must include the required fields: Name, Date, Point of Contact and must designate the calendar on which the event should appear. The rest of the information should be captured in the narrative/description section:

  • Who is the audience for the event? (for example, entire Georgia Southern community, students, faculty and staff)
  • Purpose: Describe the event/program/project
  • Cost: Note if the event is free or if there is a registration fee, when applicable

To assist you in writing your item, use the Editorial Style Guide published by the Office of Marketing & Communications.

Last updated: April 2015

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